How do I manage hound teams and hound handlers?

A hound team is a hound handler and their team: a leader, an approximate number of people and, if you want, their names and numbers. You save it in the hunting ground, then assign it to a hunt. To see a hunting ground's teams, you need the **View teams** permission. To create, edit or delete them, you need **Manage teams**. The administrator and the managers always have both. ## On mobile ### Create a team for the hunting ground 1. **Hunting grounds** tab, open the hunting ground, "Activities" section, tap **Teams**. 2. Tap **＋** at the top right. The "New team" sheet opens. 3. Fill in the **Team name** (required), then, if you want, the **Team leader (optional)** and the **Estimated number of members**. 4. Tap **Create the team**. ### Edit a team and its members 1. **Hunting grounds** tab, open the hunting ground, "Activities" section, tap **Teams**. 2. Tap the team. Its sheet opens. 3. "Information" section, change the name, the **Leader (optional)**, the number of members or the **Notes (optional)**, then tap **Save**. 4. "Members" section, tap **Add a member**. Enter the **First name** and the **Last name** (required), then, if you want, the **Licence no.**, the **Insurance no.** and the **Validation no.**. Tap **Confirm**. 5. To remove a member, tap the bin icon on their line, then **Remove**. ### Delete a team 1. **Hunting grounds** tab, open the hunting ground, "Activities" section, tap **Teams**. 2. Tap the team. Its sheet opens. 3. At the bottom of the sheet, tap **Delete the team**, then **Delete** in "Delete this team?". ### Assign a team to a hunt This step only exists for a hunt attached to a hunting ground. 1. Open the hunt, tap **Manage**, "Safety & communication" section, then **Teams & hound handlers**. 2. Under "Event team", tap **Assign a team**, then tap the team you want in the "Choose a team" sheet. It is assigned straight away. 3. To count the team's members in the attendance, turn on **Count the team as present**, then tap **Save**. 4. To swap teams, tap the cross to the right of the team card, then **Assign a team**. To assign a team from the hunting ground, you need the **View teams** permission. Without it, the button is greyed out and reads "No team defined: use '+' to create one". ### Create a team from a hunt 1. Open the hunt, tap **Manage**, "Safety & communication" section, then **Teams & hound handlers**. 2. Tap **＋** at the top right. The "New team" sheet opens. 3. Fill in the **Team name**, the **Team leader (optional)** and the **Estimated number of members**. 4. Leave **Reuse in the hunting ground** off for a team that will only serve this hunt. Turn it on to save it in the hunting ground. 5. Tap **Create and assign**. The team is assigned to the hunt. For a team that only serves this hunt, you just need the right to edit the hunt. With **Reuse in the hunting ground** on, you need the **Manage teams** permission. A team created for a single hunt carries the "This hunt" tag. It doesn't appear in the hunting ground's team list, and removing it from the hunt deletes it. ## On the web ### Create a team for the hunting ground 1. **Hunting grounds** menu, open the hunting ground, then the **Teams** tab. 2. Click **Add a team**, at the top right of the page. The "Add a team" window opens. 3. Fill in the **Team name** (required), then, if you want, the **Leader**, the **Number of members (approx.)** and the **Notes**. The suggested number is 10. 4. Click **Save**. If the number isn't a whole number of 0 or more, the window stays open and reads "Enter a whole number of members, 0 or more.". ### Edit or delete a team 1. **Hunting grounds** menu, open the hunting ground, then the **Teams** tab. 2. Hover over the team card: a pencil icon and a bin icon appear. 3. Click the pencil to edit the team in the "Edit a team" window, then **Save**. 4. To delete the team, click the bin, then confirm in the "Delete team?" window. ### Add or remove a member 1. **Hunting grounds** menu, open the hunting ground, then the **Teams** tab. 2. On the team card, click the "Members" line to unfold it. 3. Click **Add a member**. Enter the **First name** and the **Last name** (required), then, if you want, the **Licence no.**, the **Insurance no.** and the **Validation**. 4. Click **Confirm**. 5. To remove a member, click the bin icon on their line. ### Assign a team to a hunt 1. Open the hunt, then click **Manage the event**. 2. In the left-hand menu, "ACTION / FIELD" section, click **Team & hounds**. 3. In **Select a team**, choose the team. It is assigned straight away, with the **Pending** status. 4. To show where the team stands, click **Pending** or **Confirmed**, under "Confirmation status". 5. To count its members on the attendance sheet, tick **Include the team members on the attendance sheet**. 6. To swap teams, choose another team in the same list. The status goes back to **Pending**. The **＋** button next to the list creates a new team for the hunting ground. It only appears with the **Manage teams** permission. ## Good to know - A team's number of members is approximate: you type it in by hand. - A team's members have no account: their numbers are saved as you type them. The attendance sheet picks them up if the team is counted as present. See [How do I print the attendance sheet of a hunt?](article:how-do-i-print-a-hunts-attendance-sheet). - On mobile, assigning doesn't ask for a status. The "Pending" or "Confirmed" status is set on the web. - On mobile, the assigned team appears on the hunt page, under "Organisation". See [How do I use a hunt page?](article:how-do-i-use-a-hunts-page). ## Troubleshooting - "I can't see Teams": you are missing the **View teams** permission. Ask the hunting ground's administrator for it. - "I can't see the button to add a team": you are missing the **Manage teams** permission. - "I can't see Teams & hound handlers in Manage" (mobile): the hunt isn't attached to any hunting ground, or you don't manage this hunt. - "No team defined: use '+' to create one" (mobile): the hunting ground has no team yet, or you don't have the **View teams** permission. Create one with **＋**. - "Assignment failed" (mobile): the assignment wasn't saved. Check your connection, then try again. - "The team wasn't saved. Check your connection and try again." (web): writing failed. The window stays open with what you typed: click **Save** again. - "Unable to load the members. Fold then unfold the team to try again." (web): the member list couldn't be read. Click the "Members" line to fold it, then again to unfold it. - "Unable to load the team's members." (mobile): tap **Try again**. ## See also - [How do I print the attendance sheet of a hunt?](article:how-do-i-print-a-hunts-attendance-sheet) - [How do I edit a hunt?](article:how-do-i-edit-a-hunt) - [How do I use a hunt page?](article:how-do-i-use-a-hunts-page) - [How do I understand roles and permissions?](article:how-do-i-understand-roles-and-permissions)